Publication Ethics

Ethical responsibilities of authors

Authors should refrain from misrepresenting research results which could damage the trust in the journal, the professionalism of scientific authorship, and ultimately the entire scientific endeavour.

Maintaining integrity of the research and its presentation can be achieved by following the rules of good scientific practice, which include:

  • The manuscript has not been submitted to more than one journal for simultaneous consideration.
  • The manuscript has not been published previously (partly or in full), unless the new work concerns an expansion of previous work (please provide transparency on the re-use of material to avoid the hint of text-recycling (“self-plagiarism”)).
  • A single study is not split up into several parts to increase the quantity of submissions and submitted to various journals or to one journal over time (e.g. “salami-publishing”).
  • No data have been fabricated or manipulated (including images) to support your conclusions.
  • No data, text, or theories by others are presented as if they were the author’s own (“plagiarism”). Proper acknowledgements to other works must be given (this includes material that is closely copied (near verbatim), summarized and/or paraphrased), quotation marks are used for verbatim copying of material, and permissions are secured for material that is copyrighted.
  • Important note: the journal may use software to screen for plagiarism.
  • Consent to submit has been received explicitly from all co-authors, as well as from the responsible authorities – tacitly or explicitly – at the institute/organization where the work has been carried out, before the work is submitted.
  • Authors whose names appear on the submission have contributed sufficiently to the scientific work and therefore share collective responsibility and accountability for the results.

Cases of suspicion and misconduct

If there is a suspicion of misconduct, the journal will carry out an investigation following the COPE guidelines. If, after investigation, the allegation seems to raise valid concerns, the accused author will be contacted and given an opportunity to address the issue. If misconduct has been established beyond reasonable doubt, this may result in the Editor-in-Chief’s implementation of the following measures, including, but not limited to:

  • If the article is still under consideration, it may be rejected and returned to the author.
  • If the article has already been published online, depending on the nature and severity of the infraction, either an erratum will be placed with the article or in severe cases complete retraction of the article will occur. The reason must be given in the published erratum or retraction note.
  • The author’s institution may be informed.

Author and name changes

In all cases, further documentation may be required to support your request. The decision on accepting the change rests with the Editor-in-Chief of the journal and may be turned down. Therefore authors are strongly advised to ensure the correct author group, corresponding author, and order of authors at submission.
Upon request authors should be prepared to send relevant documentation or data in order to verify the validity of the results. This could be in the form of raw data, samples, records, etc.

Changes of authorship or in the order of authors in a revision  require an explanation included in the revision.
The corresponding author is required to provide a written explanation if their revision includes author changes. The clarification should be added on the response to reviewer’s box.

Changes of authorship or in the order of authors after acceptance require an official statement.
Justification for changes in authorship must be compelling and may be considered only after receipt of written approval from all authors and a convincing, detailed explanation about the role/deletion of the new/deleted author. Please use the following form:

Compliance with ethical standards

For all articles that involve primary research, it is required to fill in and submit the Conflict of Interest Disclosure and Guarantor form that has been completed and countersigned by a ‘guarantor’ for the paper. Please send your form directly to

The ‘guarantor’ may be the tenured senior author but it could be the Head of Department, Research Lead or other tenured staff member who is deemed to take overall responsibility for all aspects of the study (ethics, consent, data handling and storage and all other aspects of Good Research Practice).Each submission to Insights into Imaging must include a detailed statement on compliance with ethical standards.

Submission Affirmations

Representing all authors, the submitter of a manuscript submitted to Insights into Imaging for consideration of publication must accept the following statements:

I accept

  • that the work submitted (in whole or in parts) has not been published before and that it is not under consideration for publication anywhere else.
  • that its publication has been approved by all co-authors, if any, as well as by the responsible authorities – tacitly or explicitly – at the institute where the work has been carried out.
  • that all authors’ relationships (remunerated or not) with pharmaceutical companies, biomedical device manufacturers or other corporations whose products or services may be related to the subject matter of the article have been declared. I understand that neither the journal nor the publisher will be held legally responsible for any claims of liability.
  • that any governmental or other research funding has been declared.
  • that this work complies with international ethical standards and good scientific practice; for studies on human subjects, relevant review board approval and informed patient consent has been received or waived; for animal studies, institutional approval has been received or waived.
  • that the stated Guarantor of the work has reviewed the final submission documents and takes overall responsibility for all aspects of the paper.
  • that all material submitted (including intellectual property and illustration elements) originates from the authors if not referenced otherwise.
  • that the responsibility for accuracy and completeness of references and copyright permissions lies with the authors. I understand that any kind of verified unethical behaviour or fraud would lead to immediate rejection of the submission and information of relevant bodies at institutional and international level.

Ticking the “I accept” box during the author’s submission approval step is considered as agreement of all authors to all of the terms described above.

Publication of electronic posters

Review articles and pictorial reviews based on electronic posters published in EPOS may be considered for publication in Insights into Imaging. Reference to the electronic poster should be included on the title page. The electronic poster should also cited in the reference list, including the unique digital object identifier (DOI). Such a manuscript will only be considered for publication if its content is clearly more elaborated compared to the electronic poster, with sufficiently different wording and illustrations. All reused material should be clearly identified, including proper citation. Only if these conditions are met, as judged by the Editor-in-Chief, the manuscript will be send out for regular peerreview. This policy is installed to avoid redundant/duplicate publications.